Every Company is required by the Companies Act to keep a share register.  This is a record of all the shareholders (owners) of the Company – not to be confused with the Directors.

The register would detail the type of shares that have been issued as well as the shareholders’ names, addresses and certificate numbers.

It would also detail how the shares were acquired; in other words, via a share issue or share transfer.  It is good practice to file the supporting signed share transfer documents and resolutions together with this record.

It is important to note that CIPC do not keep record of shareholding within a company.  Therefore, this is the only place where shareholding is recorded.  No CIPC documentation will ever reflect shareholders’ information.

When a Company is registered with CIPC, only the directors’ information is lodged with the Commission.  Upon registration it is the directors’ duty to issue the first share certificates and it is their responsibility to maintain the share certificates and share register.

We are able to assist in getting your share register up to date and keeping an electronic version of it on record at all times.